Secretary of State Nellie M. Gorbea records

Box 1 Office of the Secretary of State
2014-2020
Accession 2019-07
1 How To Run for Public Office 2016
2 Platform Committee, Democratic Convention 2016
3 Election November 2016 background and notes
4 Meeting of the Electoral College December 19, 2016
5 Commission of Election Integrity, Voter Fraud 2017
6 Voting Rights and Fraud 2017
7 HAVA Registration 2017
8 Elections 2016-2018
9 Elections, Poll Workers, Early Voting and Turnout 2018
10 Elections and Voter Information 2018
11 HAVA 2018
12 HAVA Task Force meeting 2018
13 8th Annual RI Economic Summit 2015
14 Inauguration 2016
15 58th Inaugural Ceremonies January 20, 2017
16 Lobby Reform 2016
17 Public Records and Open Meeting training 2014
18 State House Visitor Center 2017
19 Statehouse tours training manual (CCRI) 2016
20 Tour guides recruitment and training 2016
21 Tours, floor plans, Spanish tours 2016
22 Tour guides orientation 2016
23 Tours thank you notes 2016
24 Report of the 1696 Historical Commission 2015
25 Thank you note for condolences on the passing of Barbara Bush 2018
26 CoOP plan, final 2017
27 Spooky Halloween 2016
28 Submitted events to RI Monthly 2017
29 Statistics and calendars 2014-2016
30 Legislative session summary 2017
31 Accomplishments 2015-2016
32 Staff trainings 2017
33 Celebration of Mercy 2015-2016
34 1st Annual Latino Elected Officials breakfast 2015
35 Puerto Rican Institute for the Arts 2018
36 Revised FY 2017 and FY2018 budget/s and request 2016
37 Budget expenses 2016-2017
38 FY 2018 1st Quarter report 2017
39 Policies 2017
40 Policies and legislative memos 2017
41 Legislation 2016
42 APA project 2017
43 Fellow applicants 2017
44 IT subjects 2017-2018

Box 2
Accession 2019-07
2014-2017
Conferences and Meetings
-including National Association of Secretaries of State (NASS); PEW; National Conference of Legislators; Center for American Progress; National Association of Latino Elected Officials; State Election Security; Latino Center for Leadership Development; Congressional Task Force on Election Security; Aspen Rodel Fellowship; Women in Government; Hispanic Association on Corporate Responsibility; National Women’s Democratic Club.

Boxes 3-9
Accession 2019-07
2015-2018
Invitations, Events and Briefings
Includes correspondence, thank you notes, talking points and speeches
3. January-December 2015
4. January-July 2016
5. August-December 2016
6. January-October 2017
7. November 2017-March 2018
8. March-December 2018
9. January-June 2015

Box 12 Office of the Secretary of State
2014-2021
Accession 2022-21
1 Civic Leadership Awards 2017-2020
2 Dept. of Homeland Security-Annual Security Training 2022
3 Trainings
4 Social Media 2019
5 Sponsorships 2015-2021
6 Business cards 2015-2022
7 Talking points/Speeches 2016-2020
8 Appointments 2020
9 Secretary-Elect transition team 2014
10 Transition committee report (2015) and update (2016) 2014-2016
11 Transition E-Gov and IT briefing [12/2014]
12 Transition Elections Division briefing 12/2014
13 Policies 2018
14 Leadership retreat March 7, 2015
15 Plan for strategic planning February 7 2015
16 Strategic Plan 2015-2016
17 Divisions strategic plans 2015
18 Department of State strategic plans 2014-2015
19 Understanding the Dynamics of …Group Collaboration 2016
20 Strategic Plan 2019-2021
21 Department regulations list 2019
22 Travel checklist
23 Media analysis 2019
24 Notaries instructions
25 Inauguration 2015
26 Inauguration 2019
27 Job descriptions 2018-
28 Oath – Dan McKee March 2, 2021
29 Citations and Certificates 2015 and 2019
30 Iron Mountain agreement and addendum 2019
31 Oregon Summit 2019
32 Stonewall (vendor) Open Government application 2019
33 Flextime program 2015
34 Directed Experimental Education tour program 2018
35 Employee Handbook 2018
36 Staff Directory 2003
37 Memorial Day parade 2022
38 National Guard commission ceremony 2022
39 Announcements 2021
40 RI Gold Star Families memorial monument 2022
41 RIEMA Puerto Rico evacuees 2018
42 Guide of Puerto Ricans arriving in RI post hurricanes 2017
43 Puerto Ricans in RI 2016
44 1696 Commissions meetings and reports 2015
45 Report of the 1696 Historical Commission August 1 2015
46 Green Energy 2016
47 Census 2018-2020
48 Memoranda to Deputy SOS for Administration 2017
49 Certification of members elected to the General Assembly 2019
50 SOS publications
51 Team Nellie 2018 strategy kick-off meeting August 20 2018
52 Photographs


Box 13 Office of the Secretary of State
2015-2021
Accession 2022-21
1 Union Agreement presentation 2020
2 LIUNA MOA and settlement 2014
3 Procurement for legal services 2015-2018
4 Legal cases 2015-2016
5 Roger Williams Leadership and Civic Engagement Institute 2016
6 State Librarian article p. 5 2019
7 RI State House Visitors’ Center business plan 2013, 2016
8 SOS Business and Economic report 2008-2017 2017
9 RI Small Business Economic Summit meeting 2015
10 Small business lists
11 Business Services 2019
12 Business Services new website 2020
13 Open Meetings legislation 2016
14 Lobby Advisory Task Force meeting March 5 2015
15 Lobbying Advisory Task Force 2015
16 Lobby Reform 2016
17 DoS CoOP Plan final (unsigned) June 2 2017
18 Affirmative Action Plan FY2017 2016
19 Affirmative Action Plan FY2016 2015
20 Access Report 2013-2015
21 RIEMA – grant reporting guidelines 2020
22 Legislative package communications plan 2015
23 Legislative package 2018
24 Testimony before House Judiciary – Elections bills 2019 (H-5292, 5925)
25 Legislation 2019
26 SOS meeting with Attorney General June 13 2019
27 SOS meeting with General Assembly leadership 2021
28 Department and division budget summary FY2015 rev and FY2016
29 FY2021 budget submission/FY2021-2025 capital improvement request
30 Revised budget request 2019-2020
31 Revised FY2023 and FY2024 budget requests 2022
32 Legislative agendas 2019-2021
33 Budget FY2018; Capital Budget FY2020-2024, 2018
34 Budget submission FY2018-FY2019, 2017
35 Presentation to Senate Finance Committee April 9, 2019, March 22, 2022
36 Budget submissions FY2019 and FY2020
37 Fiscal Year 2019 – Major Accomplishments, 2020
38 Second Quarter report FY 2015
39 Quarterly reports FY2018 and FY2022
40 Capital Improvement plan request FY2018-FY2022, 2016
41 Testimony FY2021 and FY2022 State Budget Hearing 2021
42 RI Commerce-RI Renewable Energy Development Fund annual report 2018-2019
43 Transportation 2015, 2019

Box 14 Office of the Secretary of State - Elections
2014-2021
Accession 2022-21
1 Cyber Security events 2020
2 Cyber Security Summit 2017, 2021
3 Redistricting – EDS 2022
4 New ballot design without straight party box 2014-2015
5 Poll workersn2016
6 RI Votes project 2017
7 Elections 2019
8 Presidential Preference Primary 2020
9 Elections – poll books 2016
10 Elections – vote by mail 2017
11 Legal guidance on Requests from Presidential Comm on Election Integrity 1 of 2 2017
12 Legal guidance on Requests from Presidential Comm on Election Integrity 2 of 2 2017
13 Redistricting 2017
14 Improving Elections in RI: An Update April 2018
15 Shifting Boundaries: Redistricting, Gerrymanders and Election Reform 2018 (Princeton)
16 Survey of Likely Voters 2018
17 Election events in 2016 and 2018
18 Voter Rolls – Open Records 2018
19 Elections Task Force 2017
20 Effects of Photo ID on Registration and Turnout 2017-2018
21 Press Release – How to Run for Public Office 2018
22 Public Information and Voter Registration databases, February 3 2019
23 Elections – non voters 2019
24 Providence Journal and the voter rolls 2019
25 Clippings – Providence Journal an voter list 2019
26 Board of Elections – DS200 voting machines 2019
27 New England State Election Security Form June 11-12, 2019
28 RI 2020 Presidential Primary Election Task Force report 2020
29 RI Elections Film Project proposal 2020
30 Elections – Voter Outreach 2020
31 Help America Vote Act (HAVA) 2020
32 HAVA grant closeout correspondence 2022
33 Elections – policy documents 2020-2021
34 Elections – roles of Department of State and Board of Elections graphic

Box 15 Office of the Secretary of State
2014-2022
Accession 2022-21
1 National Institute for Newly Elected Official (NALEO) 2014
2 She Should Run 2015
3 Rightfully Hers 2019
4 Showcasing the Power of Rhode Island’s Data Sharing Efforts 2015
5 Hispanic National Bar Association: Protecting Voting Rights 2016
6 Democratic Association of Secretaries of State (DASS) meeting 2018
7 US House of Representatives Committee on Homeland Security July 11 2018
8 Women in Government Class of 2018 Governing Institute
9 New American Hero Award 2018
10 Governing Institute: Women in Government Leadership Program 2018
11 Moving the Needle: Based Approaches in Policy and Practice 2018
12 National Association of Latino Elected Officials (NALEO) March 13, 2018
13 NALEO webinar update 2018
14 Democracy Fund – Risk Limiting Audits 2019
15 Northeast Health Foundation 2019
16 H.R. 1 For the People Act 2019
17 NALEO 36th Annual Conference 2019
18 We Are Emily National Conference and Gala 2019
19 Hispanics in Philanthropy Conference 2019
20 Congressional Hispanic Caucus Institute 2019
21 Aspen Institute - Latinos and Society program 2020
22 Conference and Travel 2022

Box 16 Office of the Secretary of State – Conferences
2014-2022
Accession 2022-21
National Association of Secretaries of State Conference 2014-2019

Box 17 Office of the Secretary of State – Conferences/Election Security
2014-2022
Accession 2022-21
Includes National Association of Secretaries of State conferences 2019-2022; Commission on Election Integrity 2017; Election Cybersecurity and Incident Handling 2018-2020; Elections Infrastructure 2018-2021; National Popular Vote 2019

Box 20
Office of the Secretary of State
2014-2020
Accession 2022-21
45 State Archives 2014
46 Rhode Island State Archives and History Museum 2016
47 Future Archives 2016-2017
48 State Archives site selection study 2015-2018
49 State Archives events 2017, 2022
50 State Archives new facility 2018
51 State Archives annual report 2018
52 RI History Center and State Archives weekly project meetings 2019
53 Archives lease correspondence 2019
54 “Save the Archives” mailings 2020
55 Restarting RI Transition committee report 2015
56 Reorganization 2016
57 Transition (DOA) 2014
58 Transition committee 2014-2016
59 Strategic Planning 2015
60 Strategic goals 2015-2017
61 Staff meetings with supporting records 2018

Box 20
Chief of Staff – Jason Martesian (12/2020-2022); Gonzalo Cuervo (2015-2020)
2015-2022
Accession 2022-21
1 NASS 2018
2 Correspondence 2020-2022
3 Processing mail ballots 2020
4 CISA/EAC certification 2021-2022
5 Legal matters 2021-2022
6 Transition report 2015
7 Capital improvement plan request FY 2018-2022
8 Capital improvement plan request FY2019-2023
9 Strategic plan meeting 2015
10 Express vote proposal 2021
11 EMA cybersecurity grant 2020
12 Strategic/transition planning 2022
13 Public Records Administration regulation 2022
14 Remote online notarization 2022
15 Rhode Island 250th Commission 2021-2022
16 Stonewall (vendor) 2019-2022
17 Cybersecurity advisory group meeting 2020
18 Cybersecurity advisory group planning 2020
19 Voting accessibility task force 2021

Box 23 Office of the Secretary of State
2015-2022
Accession 2022-21
Community Relations (2015-2019); Correspondence (2015-2019); Community Outreach (2017-2018; Schedules and Calendars (2015-2022); Staff Meetings (2015-2020)



Box 24 Office of the Secretary of State
2014-2022
Accession 2022-21
Invitations, Events and Briefings
Includes correspondence, thank you notes, talking points and speeches

Box 25 Office of the Secretary of State
2019-2022
Accession 2022-21
Invitations, Events and Briefings
Includes correspondence, thank you notes, talking points and speeches

Box 26 Assistant to the Secretary
2017-2022
Accession 2022-21
1 NRN’s 2021
2 Women’s Caucus 2017
3 Gold Star Families 2021
4 Thank You notes 2021
5 Organizations outreach and solicitations 2021
6 Requests 2021
7 Correspondence received 2021
8 Seasons greeting 2021
9 Event invitations 2021
10 Assistant projects and accomplishments 2021-2022
11 Thank you notes 2022
12 NRN’s 2022
13 Direct outreach 2022
14 Organizations outreach and solicitations 2022
15 Seasons greetings 2022
16 Event invitations 2022


29 State Properties Committee, 2020
30 Pawtucket Red Sox, 2015
31 Historian Laureate Patrick Conley, 2017
32 Business Services and State Police, 2018
33 Elections - Law Cases, 2020
34 Elections, 2017-2020


Box 27 Office of the Secretary of State
2013-2018
Accession 2022-21
Plaques and Awards