Treasury Department Deposit account records
Scope and Contents
The Treasury department is entrusted with the management of the state treasury, which is comprised of funds deposited in a number of banks approved by the Treasury as repositories of public funds. This series includes records that document the Treasury department's management of public funds deposited in various banks during the period between 1819 and 1908. Included is documentation concerning the Industrial Trust Company, Rhode Island Hospital Trust, the Burrillvile Bank, and the Bank of North America. Also included is a volume whose cover bears the title "Public Deposit Book." It includes records of deposits of public money in numerous banks across the state. This volume also includes reference to Commissioners of Public Deposits. These commissioners (the governor, secretary of state, and general treasurer) were established following an Act of Congress "to regulate the deposites [sic] of public monies, dated June 23, 1836. The act called for the transfer of surplus federal money to the states as loans subject to repayment. The commissioners' responsibility was to deposit and oversee monies transferred to Rhode Island.
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Biographical / Historical
The Department of the Treasury, long known and still commonly referred to as the Office of the General Treasurer, is the oldest state government financial entity. Many financial functions now performed by various agencies and divisions of government - treasury, budget, accounting and controls, purchasing, and auditing - were in the past performed by the Treasury department. The “treasury department” has remained a separate, independent government office/agency since colonial times.
Prior to the unification of the colony in 1663, each of Rhode Island’s four original settlements —Newport, Warwick, Portsmouth, and Providence—utilized its own treasurer to keep track of finances, usually as the need arose. For example, a document of March 16-19, 1641called for two treasurers to oversee the accounts and report to the General Court, and also stipulated that the individual towns’ treasurers each needed to keep accounts and “towne books”. Explicit mention of officers for the “whole colonie” appears in the 1647 Patent for Providence Plantations. This document variously refers to the office of “Treasurer” and “Publick Treasurer” and describes the duties of the office.
The Royal Charter of 1663 does not mention the General Treasurer, but the colony passed a law in March of that year specifically affirming the establishment of the office along with that of governor, lieutenant governor, and other offices for the colony.“ (…There shall be chosen and elected, one general recorder, who shall be the secretary of the colony, one sheriff, who shall have the care and custody of his majesty’s goal in Newport, one general attorney, and one general treasurer; for the better regulating and managing the affairs of government.”) In 1842, the first state constitution was ratified and, with it, the confirmation of duties for the General Treasurer previously established in 1663; the length of term for the office was set at one year. In 1912, however, the general officers’ terms, including the General Treasurer’s term of office, were increased from to one to two years.
In the decades between the 1930s and 1940s, Rhode Island state government underwent a series of significant reorganizations. In 1935, the state enacted a law that involved a major reorganization of its government. This legislation effected the centralization of many financial functions formerly performed by sundry boards, commissions and committees into departments. One of those new departments, headed by the general treasurer, was the Department of the Treasury (PL 2250, sec. 40-42, May session 1935.) It became responsible for the receipt of state revenues assessed by the department of taxation and regulation, and other collections; the disbursement of funds authorized by the director, budget and controller, and, finally, the custody of all state funds. Several of the above functions that had been under Treasury were placed in new divisions under a newly created director, budget officer and controller, which were soon absorbed into the short-lived Department of Finance from 1939 to 1950. In 1951 many of these financial functions - budgeting, accounts and controls, purchasing, and auditing - were centralized in the newly established Department of Administration.
Today (2013), besides heading the Treasury department, the general treasurer also serves as a member of several other bodies, including the Rhode island state employee retirement board, the housing and mortgage finance corporation, the higher education assistance authority, the public finance management board, and refunding bond authority
The people of Rhode Island elect a General Treasurer every four years. The Treasury Department consists of the following divisions: Business Operations; Crime Victim Compensation; Employees’ Retirement System of Rhode Island; Finance and Investments including Cash Management, Debt Management, and Funds Operations Management; and Unclaimed Property. The annual budget for the General Treasurer’s office is approximately 28 million. Finance and Investments manages approximately $6.3 billion, including $300 million in cash and $6 billion in pensions. The General Treasurer serves as Chair on various boards and commissions such as the RI State Employees’ Retirement Board; RI Refunding Board Authority; and RI Public Finance Management Board. He also serves as a Commissioner of the RI Housing and Mortgage Finance Corporation and a Director on the Rhode Island Higher Education Assistance Authority.
1.26 Cubic Feet (1 record carton & 3 volumes)
This series includes records that document the Treasury department's management of public funds deposited in various banks during the period between 1819 and 1908. Included is documentation concerning the Rhode Island Hospital Trust, the Burrillvile Bank, and the Bank of North America.
No accruals are anticipated at this time.
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