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Certificates of Elections records

 Series — Multiple Containers
Identifier: C#00577

Scope and Contents

Certification of results of federal and state elections. Includes results and plurality of all federal and state races as well as results of state referenda questions. Also includes special election results and official count of presidential electors. These records are filed with SOS/Division of Elections by the Board of Elections.

Dates

  • 1901-2017

Creator

Language of Materials

English

Conditions Governing Access

No special restrictions unless otherwise specified.

Conditions Governing Use

Copyright is in the public domain unless otherwise specified. We reserve the right to restrict reproduction of materials due to preservation concerns.

Biographical / Historical

The mission of the Board of Elections is to protect the integrity of the electoral process and to effectively and efficiently administer the provisions of the election laws of the United States and the State of Rhode Island including, but not limited to, the governance and conduct of elections, voter registration, campaign finance, public funding of campaigns and any other duties prescribed by law. The Board is responsible for implementing, monitoring and enforcing federal and state laws as they apply to election and election-related activities conducted in Rhode Island. Additionally, the Board adopts rules and regulations and issues directives as it deems necessary to carry out the purpose and objectives of the election and campaign finance laws of Rhode Island.

In 1901, a State Returning Board was established to collect, count, and tabulate votes. The board was also responsible for keeping records of vote outcomes and ensuring that outcomes were published in local newspapers or other publications. The duties and responsibilities would change little over the next century.

Before the State Returning Board was formed, the Secretary of State was in charge of moderating the voting process and ensuring the results were given to the general assembly so that election results could be made public.

In 1935, per PL 1935, Chapter 2195, the use of voting machines was regulated and a board was formed to oversee the administration and operation of said machines. That same year, in PL 1935, Chapter 2188, the Board of Vote Tabulation was established as an official governmental body under the Department of State. Per the aforementioned legislation, all duties of the former State Returning Board were transferred to the Board of Vote Tabulation, as well as new responsibilities involving the administration of voting machines.

A year later, as part of a reorganization of Rhode Island state government in 1936, the Board of Vote Tabulation was dissolved and all powers were transferred to the newly created Division of Elections within the Department of State.

With the passing of the Administrative Act of 1939, changes were made to the process of vote tabulation, as handled by the Division of Elections. However, in 1941, a section 22 was added to the Administrative Act that now delegated these duties to a Board of Elections.

Current functions of the State Board of Elections include the maintenance of voting machines, providing election day supplies to the municipal canvassing boards, certification of the election, poll worker education, mail ballots counts, recounts and the administration of the provisions of the campaign finance laws. The Division of Elections under the Department of State provides voter education, prepares sample ballots, maintains the central voter registry, prepares mail ballots, and publishes election calendars as well as other functions as stipulated in the statutes.

Extent

6.3 Cubic Feet

Arrangement

Arranged by date of election

Rhode Island Digital Archives

Custodial History

These records are filed with Secretary of State Division of Elections by the State Board of Elections.

Accruals

There be additional accruals to these records. Prior accurals are:

C#880

1996-20, 1996-73, 1997-1, 1997-2, 1997-24, 1998-110, 1998-130, 1999-81, 1999-98, 2000-26, 2000-60, 2001-07, 2001-34, 2001-38, 2001-88, 2002-66, 2002-69, 2003-56, 2004-11, 2004-37, 2004-61, 2004-64, 2005-03, 2006-39, 2006-53, 2007-50, 2008-01, 2008-19, 2008-31, 2008-38, 2008-40, 2009-34, 2009-22, 2010-02, 2010-26, ,2010-35, 2012-38, 2012-42, 2012-46; 2014-04; 2014-42; 2014-48; 2016-40, 2017-08, 2017-25, 2017-32, 2018-09
Language of description
Undetermined
Script of description
Code for undetermined script

Repository Details

Part of the Rhode Island State Archives Repository

Contact:
33 Broad Street
Providence RI 02903 USA
401-222-2353